In a small business, productivity is crucial to success. In any business, wasting time can be a mistake which loses you money and effects morale. But, as a small business, even a tiny drop in productivity can be costly. However, it’s not as simple as merely deciding to run your business productively. Bad habits are quick to adopt but much harder to override. We become set in our ways. We go about our days with the same patterns, and when you and your team are used to working a certain way, becoming more productive and getting more done is difficult.
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But, it can be well worth the effort. A productive business is a happy one. Getting more done doesn’t mean that there’s no room for fun or friendship. In fact, increased productivity can decrease staff turnover and improve morale. Getting more done and working more successfully can help your staff to take greater pride in their work. It can increase their loyalty, and it can mean that you are able to offer then greater financial benefits and perks. Here are some ways that you can run your business more productively.
Look at Your Meetings
Do you spend your meetings sat around chatting, without ever getting much done? Do they drag on and on, disrupting the rest of your day? Many businesses are guilty of not making the most of their meetings.
Take some time to refresh how you do things. Use meeting management software to help you to find the right space and keep things organized. Write an agenda, only invite essential people, and stick to a strict time frame.
Start with a Daily Briefing
Start each day with a staff briefing. Get everyone together to look at the tasks for the day. Assign jobs to everyone working, and give them clear expectations as to what you want by the end of the day. This way, everyone knows what is expected of them and how they are going to be spending their day. Encourage your staff to take notes and write themselves a to-do list to keep them on track.
Focus on One Task at a Time
Many of us are guilty of trying to take on too much. We confront every job on our list at the same time. Trying to do everything and focusing on nothing. This can mean that we flail. Our time isn’t spent wisely, and while we feel as though we are doing a lot, nothing gets finished, and we don’t feel enthusiastic about anything.
Instead, focus on one thing at a time. Give each task, however small or insignificant, your full attention. Complete it well, before moving onto the next job.
If you want your staff to work well, you need to give them the tools that they need to do their jobs. But, you won’t know what they need if they don’t tell you. Encourage them to speak openly, with each other, but also with you and management. To communicate their problems and to ask for help. Promote an open office, where everyone is free to speak their minds.